This is a Full Time job in , at United Lutheran Seminary Philadelphia Campus and Gettysburg Campus

Posted On: September 30, 2022

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Job Description

Full-Time Position; Salary Range: $50 – $60K
Unifying, Learning, Serving: United Lutheran Seminary is a welcoming and diverse learning community equipping people to proclaim the living Gospel for a changing church and world. Formed in 2017, United Lutheran Seminary (ULS) joined two historic Lutheran institutions into one: Gettysburg (1826) and Philadelphia (1864). With physical campuses in both Gettysburg and Philadelphia in addition to a robust Distributed Learning community, ULS has an annual enrollment of more than 325 students, offering seven different graduate degrees, three certificate programs, and many continuing education opportunities. ULS is a seminary of the Evangelical Lutheran Church in America and is ecumenical in its outreach. (uls.edu)

Work Location
This position is based primarily on the Philadelphia campus of United Lutheran Seminary, located at 7301 Germantown Avenue, Philadelphia, PA 19119. The other campus is located at 61 Seminary Ridge, Gettysburg, PA 17325. Because the President maintains offices and presidential houses on both campuses, in addition to a private home near Philadelphia, the Executive Assistant to the President will travel as needed to Gettysburg to assist the President, and will have an office there, but will be mostly based on the Philadelphia campus. Some weekend and evening work is required.

Position Summary
The Executive Assistant to the President relieves the President of operational and administrative details and performs high level administrative functions. The Executive Assistant to the President exercises initiative and independent judgment in maintaining the President’s calendar, directly supports day-to-day operations and projects, drafts correspondence, successfully implements the President’s portfolio of activities and acts as liaison with Cabinet, staff, faculty and external constituencies, including congregations, bishops, synod staff and other leaders within the Evangelical Lutheran Church in
America (ELCA), in addition to community partners. The Executive Assistant will manage their responsibilities in ways that help ULS be a welcoming environment of diversity, equity and inclusion.

Essential Responsibilities

  • Coordinate and facilitate efficient utilization of the President’s time, through the development and coordination of a complex calendar of meetings, appointments, social engagements, and seminary community events
  • Refer inquiries made to the President’s Office to the correct office at ULS
  • Serve as the primary point person for all requests for the President’s time and prioritize, schedule, and implement requests, including screening calls and office visits
  • Plan and manage all aspects of the President’s travel and develop/share itineraries as necessary
  • Manage the President’s travel and business reimbursements and expense reports in coordination with the Office of Finance
  • Draft correspondence as requested
  • Coordinate conference calls, Zoom meetings and disseminate pertinent information to participants
  • In coordination with the Administrative Program Coordinator, Special Events, plan ULS events at the President’s homes on both campuses, his personal residence, and at other venues on both campuses. This includes identifying and scheduling caterers, florists, overseeing set ups in coordination with ULS Operations, sending invitations, tracking RSVP’s and all other matters related to Presidential events
  • Greet visitors to the President’s Office and promote a welcoming and inclusive environment on both campuses
  • Coordinate three Board of Trustees meetings annually and function as liaison between the seminary and board, including coordinating and disseminating confidential reports, arranging for catering, assisting trustees with lodging as needed, and serving as the point person between the Secretary to the board and ULS
  • Attend meetings as needed with the President and coordinate logistics
  • Provide other administrative support to the President as needed

Required Qualifications

  • Bachelor’s degree
  • Five or more years of high-level administrative work, preferably in higher education or within the ELCA
  • Demonstrated ability to prioritize multiple assignments and tasks while adapting to changing deadlines and priorities
  • Ability to provide a high level of support to the President while alternating offices on both campuses, primarily in Philadelphia
  • Demonstrated experience with Microsoft Office Suite (including Outlook, Word, Excel and Power Point), Adobe suites and Google docs
  • Exemplary writing and communication skills
  • Demonstrated experience in maintaining a high level of confidential information and diplomacy
  • Ability to drive between the two campuses and to other meetings as needed

Conditions of Employment
Offers of employment are contingent upon completion of background investigation including a criminal background check as determined by ULS in its sole discretion, confirmation of credentials and employment history reflected in your application. Applicants may be subject to a pre-employment
drug test. Full COVID vaccination status, including boosters, is strongly encouraged. Applicants must be legally authorized to work in the United States.

United Lutheran Seminary is an equal opportunity employer. We believe there is strength in diversity and are committed to building a welcoming and inclusive environment for employees. Our seminary community commits to the acceptance and affirmation of all persons. We condemn any form of
discrimination or harassment based on color, gender, race, ethnicity, social or socioeconomic status, sexual orientation, gender expression, or physical ability.

We welcome candidates who can contribute to the diversity and excellence of our community. The successful candidate will demonstrate examples of ways they will incorporate our values in their work. To apply, Email resume, cover letter and professional writing sample to

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